Do you live near one of our Gourd Groups? Get involved today.

Gourd Pals are the Best!!
August 11, 2018
Attendees of the 2018 CGS Retreat at E.C.C.O.

The California Gourd Society is always looking for volunteers at the State level as well as volunteers for our Regional Gourd Groups.

For those interested in the Regional Groups. CGS recommends you contact them directly to find out what their needs and opportunities are. You can find links for the regional groups under About above.

Listed below are the duties for the various CGS board positions. Each is a two year term and each gets one vote.

CGS Board Job Descriptions

President

Provide leadership for and act as a spokesperson for CGS in order to carry out the CGS mission statement.
Serve as a member of the Board of Directors, prepare board meeting agenda and conduct the annual meeting.
Maintain communication with Board Members and call for annual reports from each director.
Monitor society financial status with the treasurer, promote fund raisers, and sign-off on the annual IRS non-profit reports.
Prepare a quarterly “President’s Message” for the Golden Gourd.
Prepare a quarterly message for The American Gourd Society Magazine.
Coordinate with the Directors of the Northern and Southern Patches to maintain a CGS presence at major gourd festivals and other events as appropriate.
Respond to members’ concerns and make referrals as needed.
Respond to inquiries from potential members.
Serve as a member of the annual Gourd Art Competition Committee.
Maintain communication with the American Gourd Society and other gourd societies as needed.
Attend annual AGS meeting if feasible.
May or may not place insurance coverage for CGS, order renewals and request Certificates of Insurance as needed. (Currently the Secretary does this)
Is granted a lifetime free annual membership to the CGS upon completion.

Vice President

Serve as a member of the Board of Directors.
Maintain communication with Board Members and Patch Leaders.
Conduct meetings when the President is unable to do so.
Serve as a member of the annual Gourd Art Competition Committee.
Assume duties assigned to him/her by President.
May or may not maintain the CGS Website

Secretary

Serve as a member of the Board of Directors.
Take the minutes at the annual Board meeting and distribute to all Board Members.
Write a brief report of the minutes for the Golden Gourd.
Maintain official CGS records.
May or may not place insurance coverage for CGS, order renewals and request Certificates of Insurance as needed.
May or may not serve on the Budget committee of CGS.
Maintain historical archives.
Maintain copy of the By-Laws.
Maintain book of Minutes of all meetings of the Board of Directors.
Collect and tally votes for the election process and report results to the board.

Treasurer

Serve as a member of the Board of Directors.
Record deposits made by membership chair. Deposit funds from various events.
Pay bills as presented by vendors and/or members for reimbursements.
Record deposits and expenses. Maintain a monthly financial balance.
Prepare annual reports for the Board meeting.
Prepare Federal and State annual tax returns. Note: If gross receipts and assets continue to be less than $50,000, the Form 990/199 is not required. You can send 990-N and 199-N Electronic post cards at IR/FTB website.
Maintain PayPal and SquareUp accounts for accepting of credit card payments as well as approve CGS members as sales associates for the Square Account.
File form RRF-1 Registration/Renewal Report with the Department of Justice annually.
File forms CT-NRP-1 Nonprofit Raffle Registration Form and CT-NRP-2 Nonprofit Raffle Report with the Department of Justice annually.
File Statement of Information with Secretary of State (biannually).
Communicate returned checks.
File sales tax returns annually.
Respond to correspondence from Franchise Tax Board, Internal Revenue Service, and CA Board of Equalization.
File forms 1099 yearly. Both state and federal yearly returns are now required.
Distribute prize checks for annual CGS competition.
Keep last seven years of tax and financial records.

Director of Membership

Serve as a member of the Board of Directors.
Receive and process all membership applications.
Enter membership information into computerized database.
Mail list of CGS membership to CGS Board members quarterly.
Submit a Membership report at the Annual Board Meeting.

Director of Northern or Southern Regional Groups

Serve as a member of the Board of Directors.
Contact each Patch within your territory a minimum of quarterly. Contact may be made in person or via internet or telephone.
Conduct annual meetings of Patch Leaders.
Maintain a roster of Patch Leaders.
Provide each Patch Leader with a “Red” Book of CGS policies and procedures, as well as other written materials to assist them in conducting meetings.
Attend annual Board meeting and present a status report of the past year’s activities.
Identify and coordinate new Patch leadership.
Provide training to Patch Leaders.
Encourage each Patch to participate in fundraisers and other activities of CGS, including fairs, festivals and competitions.
Inform CGS President and Vice-Presidents of issues presented to you by Patches.

Ambassador at Large

Promote CGS and AGS at every opportunity.
Attend annual CGS Board meeting.
Initiate ideas and promote CGS through planning activities with CGS President and appropriate Board members.
Provide membership applications to prospective members, teachers, growers, vendors.
Respond to mail or telephone inquiries from members.
Keep dues up to date.

Name

First Name

Last Name

Email Address

Subject

Message

Do you live near one of our Gourd Groups? Get involved today.

President

Provide leadership for and act as a spokesperson for CGS in order to carry out the CGS mission statement.

Serve as a member of the Board of Directors, prepare board meeting agenda and conduct the annual meeting.

Maintain communication with Board Members and call for annual reports from each director.

Monitor society financial status with the treasurer, promote fund raisers, and sign-off on the annual IRS non-profit reports.

Prepare a quarterly “President’s Message” for the Golden Gourd.

Prepare a quarterly message for The American Gourd Society Magazine.

Coordinate with the Directors of the Northern and Southern Patches to maintain a CGS presence at major gourd festivals and other events as appropriate.

Respond to members’ concerns and make referrals as needed.

Respond to inquiries from potential members.

Serve as a member of the annual Gourd Art Competition Committee.

Maintain communication with the American Gourd Society and other gourd societies as needed.

Attend annual AGS meeting if feasible.

May or may not place insurance coverage for CGS, order renewals and request Certificates of Insurance as needed. (Currently the Secretary does this)

Is granted a lifetime free annual membership to the CGS upon completion.

Vice President

Serve as a member of the Board of Directors.

Maintain communication with Board Members and Patch Leaders.

Conduct meetings when the President is unable to do so.

Serve as a member of the annual Gourd Art Competition Committee.

Assume duties assigned to him/her by President.

May or may not maintain the CGS Website

Secretary

Serve as a member of the Board of Directors.

Take the minutes at the annual Board meeting and distribute to all Board Members.

Write a brief report of the minutes for the Golden Gourd.

Maintain official CGS records.

May or may not place insurance coverage for CGS, order renewals and request Certificates of Insurance as needed.

May or may not serve on the Budget committee of CGS.

Maintain historical archives.

Maintain copy of the By-Laws.

Maintain book of Minutes of all meetings of the Board of Directors.

Collect and tally votes for the election process and report results to the board.

Treasurer

Serve as a member of the Board of Directors.

Record deposits made by membership chair. Deposit funds from various events.

Pay bills as presented by vendors and/or members for reimbursements.

Record deposits and expenses. Maintain a monthly financial balance.

Prepare annual reports for the Board meeting.

Prepare Federal and State annual tax returns. Note: If gross receipts and assets continue to be less than $50,000, the Form 990/199 is not required. You can send 990-N and 199-N Electronic post cards at IR/FTB website.

Maintain PayPal and SquareUp accounts for accepting of credit card payments as well as approve CGS members as sales associates for the Square Account.

File form RRF-1 Registration/Renewal Report with the Department of Justice annually.

File forms CT-NRP-1 Nonprofit Raffle Registration Form and CT-NRP-2 Nonprofit Raffle Report with the Department of Justice annually.

File Statement of Information with Secretary of State (biannually).

Communicate returned checks.

File sales tax returns annually.

Respond to correspondence from Franchise Tax Board, Internal Revenue Service, and CA Board of Equalization.

File forms 1099 yearly. Both state and federal yearly returns are now required.

Distribute prize checks for annual CGS competition.

Keep last seven years of tax and financial records.

Director of Membership

Serve as a member of the Board of Directors.

Receive and process all membership applications.

Enter membership information into computerized database.

Mail list of CGS membership to CGS Board members quarterly.

Submit a Membership report at the Annual Board Meeting.

Director of Northern or Southern Regional Groups

Serve as a member of the Board of Directors.

Contact each Patch within your territory a minimum of quarterly. Contact may be made in person or via internet or telephone.

Conduct annual meetings of Patch Leaders.

Maintain a roster of Patch Leaders.

Provide each Patch Leader with a “Red” Book of CGS policies and procedures, as well as other written materials to assist them in conducting meetings.

Attend annual Board meeting and present a status report of the past year’s activities.

Identify and coordinate new Patch leadership.

Provide training to Patch Leaders.

Encourage each Patch to participate in fundraisers and other activities of CGS, including fairs, festivals and competitions.

Inform CGS President and Vice-Presidents of issues presented to you by Patches.

Ambassador at Large

Promote CGS and AGS at every opportunity.

Attend annual CGS Board meeting.

Initiate ideas and promote CGS through planning activities with CGS President and appropriate Board members.

Provide membership applications to prospective members, teachers, growers, vendors.

Respond to mail or telephone inquiries from members.

Keep dues up to date.